Kirana Trade Accounting System

Version History

This package has been in use at several number of our clients for last many years.

Because of that, a full track record of all the changes made during this long course of the release of various updates, is not easily traceable.

Henceforth, a list of updates is presented here starting from version 4.0.0 onwards (in descending order) -

Ver. 4.5.7
  1. If a Filling is given in a particular Item Lot, the quantity is auto calculated as per the same while feeding the Dispatch Slip.
  2. While feeding the Purchase Bill, the HSN Code of the current item is now shown on the Totals Bar.
  3. While feeding the Sale Bill, the HSN Code of the current item is now shown on the Totals Bar.
  4. In GSTR1 File Generation option, the columns of CDNR file are modified as per the new version of the Offline Tool.
  5. In GSTR1 File Generation option, the columns of CDNUR file are modified as per the new version of the Offline Tool.
  6. In GSTR1 File Generation option, the columns of EXP file are modified as per the new version of the Offline Tool.
  7. In GSTR1 File Generation option, the HSN file can be generated by setting off the values of Sale Return if any.

    (Tick the Include Sale Return option for the purpose.)

  8. In GSTR1 File Generation option, a new button is now provided to export all data to a JSON format file, which can be directly uploaded to the GST Return Filing portal.

    (Use of Offline Tool is no longer compulsory.)

  9. Optimised the SMS sending facility to save Gateway Account settings for messengers also, which can be used to send textual messages to messengers like WhatsApp and Telegram etc.

    (For example, you can open an account with www.rapiwha.com and send about 300 trial messages free on WhatsApp.)

  10. Provision is now there to show a Company Logo or a Brand Logo on the top right corner of the Sale Bill. It may also be used to show a QR Code for receiving online payments.

    (Copy an image file named CompanyLogo.jpg into the FA package folder.)

  11. Provision is now there to show a Signature image on the bottom right of the Sale Bill.

    (Copy an image file named Signature.jpg into the FA package folder.)

  12. Some other minor updates.
Ver. 4.5.6
  1. New facility is there for the online verification of HSN Code in the Item Head entry.

    (Click the question mark [?] button adjacent to the HSN Code entry field.)

  2. Added a Filling column in the Item Lot entry.
  3. If a Filling is given in a particular Item Lot as above, the quantity is auto calculated as per the same while feeding the Sale Bill.
  4. In the Auto Mode tab in Data Maintenance option, added a button to take the Current Auto Backup immediately.
  5. In the Sale Bill printing, added a Print Item Rate option to print rates on bill or not.
  6. Added an Account Tag selection option in the Outstanding Sale Bill report.
  7. Added an Account Tag selection option in the Outstanding Purchase Bill report.
  8. Some other minor corrections and updates.
Ver. 4.5.5
  1. Printing of Dispatch Slip in POS 3"x11" format has been added.
  2. In Dispatch Slip, added a new Button to generate Bill of Supply directly.
  3. Added a Tax Mode option in Debit Note entry.
  4. Added a TDS Percent option in Debit Note entry.
  5. Added a TDS Section Name option in Debit Note entry.
  6. Added the posting of TDS Amount into the Party Ledger and TDS Account from Debit Note.
  7. TDS applicable from Debit Note is now shown in TDS Summary report.
  8. Added a Tax Mode option in Credit Note entry.
  9. Added a TDS Percent option in Credit Note entry.
  10. Added a TDS Section Name option in Credit Note entry.
  11. Added the posting of TDS Amount into the Party Ledger and TDS Account from Credit Note.
  12. TDS applicable from Credit Note is now shown in TDS Summary report.
  13. An E-Invoice can be generated for a Credit Note now.
  14. An E-Invoice can be generated for a Debit Note now.
  15. An E-Invoice can be generated for a Debit Note with Reverse Chargeable GST now.

    (Set Tax Mode to RCM for this purpose, and Tax Amount will not be calculated even if the percentage is given.)

  16. A TDS Section Name option has been added in Purchase Bill.
  17. A TDS Section Name option has been added in Purchase Return Bill.
  18. A TDS Section Name option has been added in Tax Voucher.
  19. TDS Summary can be generated now for a selected TDS Section Name or for all Section Names.
  20. TDS Summary can be generated now in the order of the TDS Section Names.
  21. Added an option to print TAN on top of the TDS Summary report.
  22. Added an option to print TAN on top of the TCS Summary report.
  23. In GSTR1 File generation process, changed values in Invoice Type columns from 'Regular' to 'Regular B2B' as per the requirement of the new Version 1.9 of the Offline Tool.
  24. Optimised Email sending process to accept new App Passwords for Gmail Accounts.

    (Google has withdrawn support for using normal login passwords for sending emails through an External Application from 30-May-2022 onwards.)

  25. Some other minor corrections.
Ver. 4.5.4
  1. In Dispatch Slip, direct feeding of the Party Name is allowed, without giving the Account Code.
  2. In Dispatch Slip, direct feeding of the Transporter Name is allowed, without giving the Account Code.
  3. In Tax Voucher, columns of Item Name, Lot No., and G.R.No. have been added.
  4. In Tax Voucher, posting of Expense Amount and TDS Amount is made separately in the Party's Account.
  5. All expenses entered though Tax Vouchers for any Item Head, are now taken into effect while generating Item Wise Trading Account.
  6. In the entry of Cash Vouchers, Bank Vouchers and Journal Vouchers, feeding of Lot No. is now not compulsory even if an Item Head is given.
  7. Added printing of Sale Return Bill in Medium Size format.
  8. Added printing of Sale Return Bill in Small Size format.
  9. Added printing of Sale Return Bill in POS 3"x11" Size format.
  10. Added printing of Sale Return Bill in POS 5"x12" Size format.
  11. Auto checking of data changes in all kinds of transactional entries while editing them.

    (If you make any changes to the existing data, and try to exit the entry screen without saving, a confirmatory question will be asked.)

  12. Provision for an Audit Trail option, to record details of addition, updation and deletion of all kinds of Transactional Entries.

    (The functionality of this option will be enabled as per the Government's Announcement.)

  13. Inclusion of Ship To Account, if given, is now done in the generation of E-Invoice.
  14. Export and Import of E-Way Bill and E-Invoice information is included in Export/Import Transactions option.

    (The above process, however, will not transfer QR Code images generated for E-Invoices.)

  15. In Trade Options, added an option to set if the billed Quantity (even if Bags are given) will always be shown in the narration of the Ledger Accounts.
  16. Some other minor corrections and updates.
Ver. 4.5.3
  1. Added Representative Name in the printing of Dispatch Slip.
  2. Added option to print Rate and Amount columns in the printing of Dispatch Slip.
  3. Some other minor corrections.
Ver. 4.5.2
  1. The Ledger of Account can now be generated for an unlimited number of years.

    (The earlier limit was 2 years, i.e. current one + previous one.)

  2. In Forgot Password option, the recovery by sending SMS is now working as per the new TRAI rules.
  3. Added Rate and Amount columns in the feeding of Dispatch Slip.
  4. The values of the above columns are automatically picked up while converting Dispatch Slip into a Bill.
  5. In the b2b list of GSTR2, entries made through Debit Notes and Credit Notes are also included.
  6. The E-Way Bill can now be generated for a Bill containing Non-Taxable Items.
  7. To reduce a major amount in a Bill, you can now feed it as an Item, so that the E-Way Bill can be generated for it.

    (You can enter the Quantity as -1 and the required amount in the Rate column.)

  8. In the Trade Options, added an option to Enable/Disable the checking of Taxable/Non-Taxable Items in GST Bills.
  9. Added more columns in the Summarised Sale Register.
  10. Added more columns in the Summarised Purchase Register.
  11. Added new Account Groups to handle Ship To Party Accounts (Group Code 28), and Dispatch From Party Accounts (Group Code 29).
  12. Added an option to do renumbering of Tax Vouchers.
  13. Some other minor corrections and updates.
Ver. 4.5.1
  1. Internal changes in the online processing of E-Way Bill Generation and E-Invoice Generation, in order to match with the new format of GST Portal.
  2. Provision has been made to feed TDS percentage in Purchase Bill, so that TDS Amount is automatically debited in the party account.
  3. The above entries will be reflected in TDS Summary under the Income Tax Reports option.
  4. Arrangement to generate E-Invoice for Sale Return Bills also.
  5. HSN Codes feeding in Item Heads is now checked for valid lengths.

    (Any code, not equal to 4 or 6 or 8 characters, is not saved.)

  6. A warning message is shown for feeding Taxable Items in the Bill Of Supply.
  7. A warning message is shown for feeding Non-Taxable Items in the Tax Invoice.
  8. Changes in Tax Voucher to accept Entry of multiple Expense Heads in a single voucher.
  9. In the feeding of the Account Head, you can now specifiy if an account is currently Active or not.
  10. A warning message is shown if you try to save a new Sale Bill for a Non-Active Party.
  11. In GSTR2 files, b2b list, added column to show HSN Code.
  12. In the above list, added option to group bill items either as per the Tax Rate or as per the HSN Code.
  13. Some other minor corrections and updates.
Ver. 4.5.0
  1. Provision has been made to allow generation of the E-Invoice for the mixed-tax kind of bills, i.e. bills containing both the taxable and non-taxable items.

    (No E-Invoice can still be made for bills containing all non-taxable items.)

  2. Internal updates have been made in the E-Way Bill generation process, to comply with the new command set designed by the E-Way Bill Portal (applicable from 1st July 2021).
  3. Some other minor corrections.
Ver. 4.4.9
  1. As per the new guidelines from TRAI (Telecom Regulatory Authority of India) for sending SMS, provision has been made to specify DLT (Distributed Ledger Technology) Template Registration Id for all the registered messages you want to send. Any message not complying with this system will NOT be sent at all.

    (You must contact your SMS Service Provider Company to guide you through the registration process.)

  2. You can now send WhatsApp messages too (text only), just like SMS, to all mobiles phone numbers in India which are linked with WhatsApp mobile chatting app.
  3. For the above purpose, you must get your mobile number registered with the provider company chat-api.com using one of their Paid Plans.

    (The mobile phone set containing the above registered number should be kept connected to the Internet.)

  4. In the renumbering options, added option to renumber Tax Vouchers also.
  5. Added Tax Rate column in the generation of HSN Summary File under GSTR1, to comply with the requirement of the new Offline Tool Ver.1.8.
  6. In Salebill Printing, provision has been made to specify number of copies to print, so that you don't have to change this setting each time through Tools > Configure > Tax Options.
  7. Some other minor improvements.
Ver. 4.4.8
  1. GST is not automatically applied in Sale Bills if you are registered under the Composition Scheme.

    (You must enable this option under GST Settings tab in Tools > Configure > Tax Options menu.)

  2. Correction in some calculations in Item Wise Trading Account report.
  3. Few other minor improvements.
Ver. 4.4.7
  1. Added a new voucher entry called Tax Voucher, which can be used to enter GST transactions related to RCM (Reverse Charge Mechanism) and for TDS (Tax Deduction At Source) also.
  2. In the above Tax Voucher, you should select a Party for whom TDS is to be applied and/or who has done such a transaction with you, which is liable for RCM. You should also select the Expense Head, which is being affected.
  3. The CGST Percentage and SGST Percentage must be specified, if GST and RCM is applicable. The TDS Percentage is automatically picked up from the Party Account Head, or may be directly entered here.
  4. The GST Accounts and RCM Accounts, into which the tax values are posted, are automatically selected as per the Supply Type (i.e. Inward or Outward) and as per the location of the Party (i.e. Inter-State or Intra-State).
  5. The TDS amount is also posted in either TDS Receivable (Code 67) or TDS Payable (Code 68) account.
  6. Added a corresponding Check List of Tax Voucher, to list out all Tax Vouchers details.
  7. Added a TDS Summary report (under the Income Tax Reports option), to summaries all TDS entries with the relevant options, as per the requirements of the Income Tax Return filing.
  8. In the Item Wise Trading Account Report, provision has been made to adjust expenses either as per the list given below (as earlier) or as per the expense entries passed through all Payment/Receipt/Journal Vouchers.

    (You must specify the corresponding Item Head while entering any voucher, in order to get it linked to this option.)

  9. In the Item Wise Trading Account Report, provision has been made to calculate Sale/Purchase/Returns either as per the Accounts Heads specified in the Item Head (as earlier) or as per the Sale/Purchase/Return Registers.

    (If you wish to always use this new option, there will be no need to specify separate Sale/Purchase/Opening Stock Account Heads for each Item Head.)

  10. The amount of Opening Stock Value is also picked up from the value given in the Item Head, for which purpose, a new field has been added in the Item Head entry.
  11. Some other minor corrections.
Ver. 4.4.6
  1. Added facility to do E-Invoicing if applicable, as per the new guidelines of GST.
  2. You must enable this option in GST Online tab under Tools > Configure > Tax Options.

    (It will not apply on any Sale done before 1st January, 2021.)

  3. You must create an API User Name and Password on E-Way Bill Portal as guided here. This user name and password will serve the purpose of E-Invoicing also.
  4. You may also specify your GST Registered Mobile Phone Number and an Email Address in GST Settings tab under Tools > Configure > Tax Options, which may help you to get various notifications.
  5. Whenever a Sale Bill of taxable items, made for a Registered Party, is saved, it is automatically marked for e-invoicing.
  6. Generate E-Invoice Files option has been added under Reports > GST Reports menu to manage your E-Invoices.
  7. Under the above option, you can select an invoice and click Process Online button, and then Proceed button (on the next screen) to register your invoice as an E-Invoice on the Invoice Registration Portal (IRP).
  8. Before registration, your invoice data is checked by the IRP System, and can be rejected for various possible errors. Please see a list of common errors on E-Invoice Portal.
  9. After a successful registration, the IRP System generates an Invoice Reference Number (IRN), an Acknowledge Number with Date & Time, and a Quick Response Code (QR Code) Image corresponding to your invoice.
  10. All above information is automatically saved into your data, and can be seen under Generate E-Invoice Files option.
  11. You may also view the QR Code Image by clicking the View button after clicking the Process Online button.
  12. To verify the E-Invoice, the above QR Code Image can be scanned by an E-Invoice Verification App, developed by NIC, which can be downloaded from E-Invoice Portal
  13. Whenever you will print an IRP registered Sale Bill, all the E-Invoice information will be printed on the top of the Bill.

    (Applicable only for Normal, A4 Size Format)

  14. You can also cancel the IRP Registration of any of your registered invoice by ticking on the Cancel E-Invoice option and clicking Proceed button.
  15. While entering E-Way Bill Details for a Sale Bill, you can specify 0 (zero) as the distance value, so that the PIN to PIN distance is automatically calculated at the time of E-Way Bill Generation.
  16. The generation process of E-Way Bill is improved to provide you full details of errors, if an e-way bill generation is rejected.
  17. Some other minor corrections and improvements.
Ver. 4.4.5
  1. New concise format of Medium size Sale Bill, to print Bill with minimum desired values.
  2. Addition of Credit Note/Debit Note in Export Import Data option.
  3. Changes in Stock On A Day Report to not to show unmoved stock.
  4. Addition of calculation of Closing Stock Value by FIFO (First In First Out Method) in Item Wise Trading Account.
  5. Correction in the IGST calculations in Monthly Tax Summary report.
  6. Added new Small format (5" x 6") for the printing of Dispatch Slip.
  7. Separate buttons to generate a Bill or an Invoice in Dispatch Slip.
  8. If a Dispatch Slip is billed, it is marked up, and an indication is shown at the entry screen, to avoid duplicate billing.
  9. Changes in the TCS Summary to show Taxable Amount.
  10. GST is not automatically applied on a Sale Bill, which is marked as Export Bill Without Payment Of IGST.

    (You must set the Export Type before entering any Item)

  11. Amount of Export bills is not added in B2CS, B2CL and EXEMP files of GSTR1 files generation option.
  12. Confirmation of renumbering of Vouchers if Bill To Bill matching is used.
  13. No printing of Bags Weight Total if there is only one bag weight given in Sale Bill.
  14. Feeding of Aadhar Number and its printing in Sale Bill.
  15. Feeding of Vehicle Number and its printing in Sale Bill.
  16. Printing of Party Mobile Numbers in Sale Bill, if it is given in Account Head.
  17. Printing of E-Way Bill Number in Sale Bill if it is saved in GST options.
  18. Some other minor changes and improvements.
Ver. 4.4.4
  1. Auto Calculation of the Tax Collection At Source (Payable), applied in Sale Bill, is now rounded up to the next full Rupee value.
  2. Similarly, Auto Calculation of the Tax Collection At Source (Receivable), applied in Purchase Bill, is now rounded up to the next full Rupee value.
  3. TCS Summary Report now includes entries made through Debit Notes and Credit Notes also.

    (Do not use Journal Voucher for the purpose)

  4. In the Generate GSTR9 Files option, added B2B Inward and URP Inward File types, so as to generate data for filing Annual Return.
  5. Some other minor corrections.
Ver. 4.4.3
  1. Added name of the party in the narration of the ledger of TCS (Payable) Account (code 66) as per the Party Name given in the Sale Bill.
  2. Added name of the party in the narration of the ledger of TCS (Receivable) Account (code 65) as per the Party Name given in the Purchase Bill.
  3. Added a new report called TCS Summary (under Income Tax Reports option), to generate a list of all TCS Payable or Receivable.
  4. The above report contains options to get the list for one Party or All, and for one PAN or All, and can be in the order of Date or PAN. It also shows PAN wise subtotals, if more than one accounts are there under a single PAN.
  5. In Dispatch Slip, two buttons are now provided (instead of one) to convert the Slip into either a Sale Bill or an Invoice
  6. Some improvements in the printing format of the Dispatch Slip.
Ver. 4.4.2
  1. Added options to implement the process of Tax Collection At Source (TCS) w.e.f. 1st October 2020, as per the Governments guidelines.
  2. You must specify a TCS Limit of the Turnover Amount for applying TCS, and a TCS Percentage also.

    (Go to Tools > Configure > Tax Options and in Others Tab, and enter both the values.)

  3. You should also specify the PAN of a Party (in the Account Head) if a party has multiple accounts with you (ex: multiple branches of a company under the same PAN), so that the TCS Limit can be checked for its total turnover in all accounts.
  4. Two predefined Account Heads are added. as Tax Collected At Source (Payable) (Code 66) and Tax Collected At Source (Receivable) (Code 65), to handle the ledgerisation of the TCS.
  5. While entering or saving a Sale Bill, the system will check the customer's total turnover amount (including the current bill) against the TCS limit, and inform you if the TCS should be applied.
  6. After the confirmation, it automatically applies TCS by adding its account in the Others Heads (Code 66), and calculating the amount based on the TCS Percentage.
  7. You can also manually apply TCS by adding its account (code 66) in the Others Heads, and the system automatically calculates amount based on the TCS Percentage.
  8. The TCS, as applied above is printed in the Sale Bill, showing its name, percentage and amount.
  9. While entering or saving a Purchase Bill, the system will check the supplier's total turnover amount (including the current bill) against the TCS limit, and inform you if the TCS should be applied.
  10. After the confirmation, it automatically applies TCS by adding its account in the Others Heads (Code 65), and calculating the amount based on the TCS Percentage.
  11. You can also manually apply TCS by adding its account (code 65) in the Others Heads, and the system automatically calculates amount based on the TCS Percentage.
  12. The TCS, as applied above is printed in the Purchase Bill, showing its name, percentage and amount.
  13. Some other minor improvements.
Ver. 4.4.1
  1. Addition of a Dispatch Slip, to be used for dispatching goods from a godown.
  2. Printing of the Dispatch Slip.
  3. The above Dispatch Slip can be later converted into an Invoice.
  4. Some minor corrections.
Ver. 4.4.0
  1. AnyDesk Quick Support option in Help menu for Remote Accessing.
  2. Entry of a Distance field in Account Head, to be automatically picked up while generating E-way Bill.
  3. Addition of Ladakh as new State/UT everywhere in the State's lists.
  4. Auto increment Freeze Date Range as per the days specified.
  5. In HSN File generation of GSTR1, an option to include non-taxable items also.
  6. In GSTR2A Mismatch Report, changes to include Supplies Inward entered through Debit/Credit Notes.
  7. Correction in the sequencing of Others Heads in Sale Bill printing (if Round Off is there).
  8. While searching Item Lots, an option to show lots on the basis of the balance quantity.
  9. Direct option to change App Security Setting while creating a Gmail Account for sending emails.
  10. While feeding Others Heads in Sale Bill, added an option to only Show a head, without affecting the total amount of the bill.
  11. Some other minor changes and corrections.
Ver. 4.3.9
  1. Print After Credit Days option in Outstanding Sale Bill.
  2. Print After Credit Days option in Outstanding Purchase Bill.
  3. Some minor corrections and improvements.
Ver. 4.3.8
  1. Some corrections and improvements.
Ver. 4.3.7
  1. Print By Return Bills Option in Head Wise Sale Summary.
  2. Print By Return Bills Option in Head Wise Purchase Summary.
  3. Print By Return Bills Option in List Of Supplies.
  4. Input Tax Credit can be bifurcated into separate accounts of Input CGST, SGST and IGST.

    (Go to Tools > Configure > General option and in Posting Tab, un-tick the option ITC in a Common Account 77)

  5. A new report named Input Output Tax Summary (under GST Reports) which will give a complete chart of all Output Taxes and Input Taxes, including Sale/Purchase/Returns and Debit/Credit Notes if any, and Net Amount of all Taxes.

    (You must enter all taxable supplies (other than Sale/Purchase/Returns) through Debit/Credit Notes only, so as to be reflected in the above report. Shun the use of Journal Voucher for the same purpose.)

  6. Bank Receipt Voucher now has Show Dues option, similar to Cash Receipt Voucher.
  7. Quick Find Voucher option now has a Sum button to show the total of the Amount column.
  8. Some other minor corrections and improvements.
Ver. 4.3.6
  1. A new report named List of Supplies (under GST Reports) to generate list of all Inward and Outward supplies, including those entered through Debit/Credit Notes.
  2. The above report has a Browse option so that it may be exported to Excel, so as to help matching GSTR9.
  3. A new Generate GSTR9 option, to get the HSN wise summaries of Outward and Inward Supplies, for the filing of GSTR9.
  4. All the data of the above summaries can be copied and pasted directly into the Sheet No.17 & 18 of GSTR9 Offline Tool (v1.1).
  5. Some other minor improvements.
Ver. 4.3.5
  1. Some corrections and improvements.
Ver. 4.3.4
  1. Improvements in E-Way Bill Online Process as per GSTN response codes.
  2. Added a Find E-Way Bill No. option in E-Way Bill Online Process, to find the number of an already generated E-Way Bill against any Sale Bill.
  3. Added a Ship To Party option in Sale Bill feeding.

    (An Account Head must be opened for the party to be specified here.)

  4. Printing of Ship To Party details in Sale Bill Printing.
  5. Printing of Lot Remark in Sale Bill Printing.
  6. Update in GSTR2A Match Report as per the new file format.
  7. In Account Head, facility to start a WhatsApp chat by clicking the icons adjacent to mobile numbers.

    (Uses web.whatsapp.com and can chat with any valid number which may not be saved in your mobile phone.)

  8. Some other minor changes.
Ver. 4.3.3
  1. Facility to give a Branch Code to segregate Bill Series for multiple branches of a Company.

    (Go to Tools > Configuration > General Options > Others Tab and enter a Branch Code, preferably of 2 to 3 letters)

  2. Adjustments in the E-Way Bill generation process to accommodate the above Bill Series for branches.
  3. Adjustments in the GSTR1 Files generation process to accommodate the above Bill Series for branches.
  4. Improvements in the interfacing of E-Way Bill Online Processing option.
  5. Few other minor corrections.
Ver. 4.3.2
  1. PIN Search Button in Account Head to search Pin Code of the given city.

    (Kindly verify from the other sources also.)

  2. In the Interest On Account report, you can specify Debit Side Date Range and Credit Side Date Range and an Interest Up To Date so that the interest may be calculated as per your requirement.
  3. In the above report, a Ledger button has been added to view the Ledger Of Account from there itself.
  4. Re-Numbering of Cash, Bank and Journal Vouchers has been disabled in case you are using Bills and Payments matching option.
  5. Provisions have been made to generate E-Way Bills directly from the software itself. Certain setting should be made as per the Guidelines mentioned here before you may use this facility.
  6. After making all the required settings, you can go to Generate E-Way Bill Files option, and click on Process Online button (after highlighting a bill) to automatically generate and/or print an E-Way Bill.
  7. All the PDF files of E-Way Bills are saved in FA Files folder inside your Documents folder.
  8. You can also specify a minimum Invoice Amount limit (ex. 50,000) to get a warning message for generating an E-Way Bill while saving a Sale Bill.

    (Go to Tools > Configure > Tax Options > GST Tab to do so.)

  9. Few other minor improvements.
Ver. 4.3.1
  1. Added a Missing Document option, to generate a report of any missing document within a series.
  2. Correction in the Purchase Return Bill Printing.
  3. Added option in Monthly Tax Summary to generate report from Debit/Credit Notes also.
  4. Improved distance calculation formula in E-Way Bill option in Sale Bill.
  5. Few other minor changes.
Ver. 4.3.0
  1. Changes in the E-Way Bill Generation (export to JSON) process as per the new version (1.0.1118) of the E-Way Bill Portal.
  2. Correction in Sale Register Printing.
  3. Few minor changes.
Ver. 4.2.9
  1. More stringent and informative checking of GSTIN.
  2. GSTIN can be directly searched and verified online from GST Network data.

    (Click the ? button adjacent to it)

  3. All the basic details, like registered name, registration type, address etc. of the verified GSTIN (as above) can be entered into account by pressing Feed button.
  4. GSTR2A Match Report is altered to accept the changes in the new format of JSON file download from the GSTN portal.
  5. Correction in the posting of cash Sale Bill of the other state.
  6. HSN Code and Tax Percentage selection option in Position Of Stock report.
  7. Tax Percentage selection option in Party and Item Wise Sale report.
  8. Tax Percentage selection option in Party and Item Wise Purchase report.
  9. Some other minor changes and improvements.
Ver. 4.2.8
  1. Sale Register has a new option to print Export type of bills.
  2. Changes in the E-Way Bill Generation (export to JSON) process as per the new format of the E-Way Bill Portal.
  3. In Item Head, you can specify if Stock is to be maintained for an Item or not.
  4. You can stop billing in any Non GST Series of bills if required.

    (Go to Tools/Configure/Tax Options/GST Tab and tick the new option.)

  5. Total of Bags and Quantity is now shown while feeding Purchase Bills and Purchase Return Bills.
  6. Few minor corrections.
Ver. 4.2.7
  1. Added a Monthly Tax Summary (under GST Reports) to show month wise totals of Sale, Purchase and Taxes.
  2. Some improvement in E-Way Bill Generation (export to JSON) process.
  3. Few minor corrections.
Ver. 4.2.6
  1. Debit and Credit Notes are now automatically rounded off.
  2. Changes in GSTR2A Match Report to adjust to the changes in the format of newly downloaded files.
  3. Few corrections in E-Way Bill Generation process.
  4. Added printing of Party Bill No. in Purchase Register.
  5. Some other minor corrections.
Ver. 4.2.5
  1. The new GST Button in the Sale Bill entry opens a GST Sale Options window, containing various Export options and E-Way Bill options.
  2. In the GST Sale Options window, a HSN code wise summary is shown to indicate the total taxable value of the bill and the total number of unique HSN codes in the bill.
  3. In the GST Sale Options window, an Export Type can be selected if the supply is meant for the export with or without the payment of IGST.
  4. The Port Code, and the Shipping bill no. and date (if they are known) can also be entered here.
  5. In the GST Sale Options window, all parameters related to E-Way Bill generation can be specified, like transporter, location, distance, mode of transport, vehicle no. and type, transporter documents etc.
  6. The E-Way Bill No. generated for a particular bill can also be saved here for the future reference.
  7. The approximate distance (in Kms.) between your place and the destination place can be auto calculated by pressing the calculate button.

    (The Internet connectivity is required to use this option.)

  8. For a registered transporter, an account must be opened through Account Head option, and its account code can be selected here.
  9. In the Sale Bill printing (Normal and Medium size format only), the statutory endorsement is printed at the top of the bill, if the supply is meant for the export, as per the export type selected.
  10. Generate E-Way bill files option is added in the GST Reports menu, to mange your e-way bill generation process.
  11. In the above screen, you can select if bills with or without e-way bill no. are shown or not.
  12. You can also select Inter-State or Intra-State bills or both.
  13. The report shown here can be exported in MS Excel format for the future reference.
  14. The data of the selected bills, for which no e-way bill is generated so far, can be exported into a JSON format file, which can be uploaded to the e-way bill portal.
  15. In the E-Way Bill portal, you may login and go to E-way bill option and then go to Generate bulk option to directly unload the above JSON format file.
  16. In this manner, you can generate e-way bills for as many bills as you want in one go.
  17. Option to feed a Debit Note is added in the Entries menu.
  18. Option to feed a Credit Note is added in the Entries menu.
  19. In the above Debit and Credit Notes, you can specify the Supply Type, Reason for issuing note, which party is to be debited or credited, and which contra accounts are affected.
  20. Both the above Debit and Credit Notes can be printed in the form of a document, containing all details as per the GST rules and regulations.
  21. A Debit Credit Note Summary is there in Reports menu to print a report of all notes.
  22. All the Debit and Credit Notes are reflected in CDNR and CDNUR sheets, as the case may be, of the GSTR1 generation option.
  23. In the Cash Voucher and Bank Voucher printing, the full address of the party is also printed now.
  24. Some other minor corrections and improvements.
Ver. 4.2.4
  1. Improvement in the Yearly Process to transfer balance Item Lots properly.
  2. Improvement in the online updation process.
  3. Prints Bill No. along with Voucher No. in Bill Printing (small format only).
  4. Some other minor changes.
Ver. 4.2.3
  1. Changes in the Yearly Process to transfer GST parameters.
  2. Changes in GSTR1 data list formats as per the new version (Excel Template V1.5) of Offline Tool.
  3. Added Transaction selection facility in Export Import Option to selectively export transactions.
  4. Changes in Purchase Bill printing as per GST Invoice format.
  5. Changes in Purchase Return Bill printing as per GST Invoice format.
  6. Removed printing of TIN in Post-GST bills.
  7. Quick Payment option in the Help Menu to make Online Payments to us.
  8. Some other minor changes and improvements.
Ver. 4.2.2
  1. The Remark column entered in the Item Lots is now shown while searching Item Lots.
  2. Changes in GSTR1 data list formats as per the new version (2.2) of Offline Tool.
  3. Correction in Account Balance printing in Sale Bill (POS 5"x12" format).
  4. Some other minor changes.
Ver. 4.2.1
  1. Improvement in GSTR2 data lists generation process.
  2. Option to specify the HSN Code in Party & Item Wise Sale Summary to get the report for any HSN Code.

    (The totals of the columns can be matched with GSTR1 HSN data list.)

  3. Option to specify the HSN Code in Party & Item Wise Purchase Summary to get the report for any HSN Code.

    (The totals of the columns can be matched with GSTR2 HSNSUM data list.)

  4. Some other minor corrections and improvements.
Ver. 4.2.0
  1. Changes in GSTR2A Match Report generation process as per the new JSON file format.
  2. Generation of GSTR2 data by providing various lists corresponding to Excel Sheets inside the Excel Template file (provided by GSTN).
  3. GSTR2 data lists can be used to directly populate the above template file, or exported to CSV (comma separated values) format files.

    (Both the Excel Template file and/or CSV files can be imported into the Offline Tool.)

  4. You can go to our Downloads section to get a blank GSTR2.xlsx file.
  5. Modifications in Export/Import Transactions process, to transfer new parameters related to changes for GST.
  6. Some other minor corrections and improvements.
Ver. 4.1.9
  1. Option to generate GSTR2A Match Report by importing the downloaded file.

    (Specify the downloaded Zip file, and it will generate a Match Report for B2B entries and a List of CDN entries.)

  2. Some other minor corrections and improvements.
Ver. 4.1.8
  1. Option to use Packs instead of Quantity in GSTR1 HSN list generation.
  2. Adjustments in GSTR1 Populate Excel process as per the new version (1.2) of Offline Tool.
  3. Some other minor corrections and improvements.
Ver. 4.1.7
  1. Option to specify HSN Code in List of Item Heads.
  2. Option to specify GST Percentage in List of Item Heads.
  3. Option to specify Registration Type in Sale Register.
  4. Option to specify Intra-State, Inter-State or a Selected State in Sale Register.
  5. Option to specify Registration Type in Purchase Register.
  6. Option to specify Intra-State, Inter-State or a Selected State in Purchase Register.
  7. Few corrections and improvements in GSTR1 data lists generation.
  8. Some other minor improvements.
Ver. 4.1.6
  1. Option to define the Registration Type of a Party in Account Head.
  2. Option to define the Registration Type of a Party in Sale Bill.
  3. Entry of Bill Number and Bill Date in Sale Return Bill.
  4. Changes in the format of Head Wise Sale/Purchase Summary to accommodate Tax Percentages and IGST Amount.
  5. Option to specify Registration Type in Head Wise Sale/Purchase Summary.
  6. Option to specify Intra-State, Inter-State or a Selected State in Head Wise Sale/Purchase Summary.
  7. Option to view Tax Divisions in Head Wise Purchase Summary.
  8. Generation of GSTR1 data by providing various lists corresponding to Excel Sheets inside the Excel Template file (provided by GSTN).
  9. GSTR1 data lists can be used to directly populate the above template file, or exported to CSV (comma separated values) format files.

    (Both the Excel Template file and/or CSV files can be imported into the Offline Tool.)

  10. You can go to our Downloads section to get a blank GSTR1.xlsx file.
  11. Some other minor corrections.
Ver. 4.1.5
  1. Printing of Bill Series name along with the bill number in all Invoices.
  2. Printing of Statutory Language on Bill Of Supply for those registered under Composition Scheme.

    (Will be effective if the Composition Scheme option is ticked under the Tax Options.)

  3. Feeding of your own GSTIN etc. in Tax Options.
  4. Entry of GSTIN in Account Head is verified to meet basic conditions.
  5. Entry of GSTIN in Account Head can be searched on GSTN Web Site by clicking ? button.
  6. Entry of GSTIN in Sale Bill is verified to meet basic conditions.
  7. Entry of GSTIN in Account Head is shown in Search Account Head window.
  8. Entry of CGST% and SGST% in Item Head is shown in Search Item Head window.
  9. Improved the denotation of Opening Balance in Bill To Bill Outstanding report.
  10. Some other minor corrections.
Ver. 4.1.4
  1. Feeding of GSTIN and State Name in Sale Bill for cash mode billing.

    (Will be shown when Other Info. is clicked.)

  2. Changes in the format of all Invoices as per the State Name given.
  3. Some other minor corrections.
Ver. 4.1.3
  1. Feeding of GST Bill Of Supply through a separate series of Bill Numbers.

    (Will be indicated by the prefix as GSB in all reports.)

  2. Changes in the format of all Invoices as per the GST Bill Of Supply requirements.
  3. Some other minor corrections.
Ver. 4.1.2
  1. Feeding of GST Tax Invoice through a separate series of Invoice Numbers.

    (Will be indicated by the prefix as GST in all reports.)

  2. Changes in the format of all Invoices as per the GST Tax Invoice requirements.
  3. Sale rate of an Item Lot is automatically entered in Sale Bill if a Lot is selected from the selection window.
  4. In Item Lot selection window, a lot number can be searched by typing few letters in the filter block.

    (The lot numbers will be filtered on match anywhere in name basis.)

  5. Posting of CGST amount, SGST amount and IGST amount will be made in account heads coded as 37, 38 and 39 respectively.
  6. Some other minor corrections and improvements.
Ver. 4.1.1
  1. Feeding of GST No. in Account Heads for GST Registered parties.

    (Will be printed on Sale Bills if GST date is reached.)

  2. Feeding of State Name in Account Head is mandatory now, to distinguish In-State and Ex-State parties.
  3. Feeding of Central GST (CGST) and State GST (SGST) percentages for Item Heads.

    (Will be applied while billing if bill date is after GST date.)

  4. Feeding of HSN (Harmonized System Nomenclature) Code for Item Heads.

    (Will be printed on Sale Bills if GST date is reached.)

  5. If GST date is reached, CGST and SGST will be printed on Sale Bills for In-State parties.
  6. If GST date is reached, CGST and SGST will be clubbed to make it IGST (Integrated GST) and printed on Sale Bills for Ex-State parties.
  7. GST Date can be set in Tax Options.
  8. Some other minor corrections and improvements.
Ver. 4.1.0
  1. Option to generate Sale Note for selected lots of an Item.

    (Press Ctrl key while selecting lots in selection window, to select multiple lots.)

  2. In Date Wise Sale/Purchase summary, multiple lots can be selected in the same manner as above.
  3. Correction in amount pick up in Form52 Annexure A.
  4. Improvement in Ledger generation process.
  5. Improvements in Yearly Process.
Ver. 4.0.9
  1. Option to select accounts with debit or credit balance only in annexure.
  2. Correction in date-wise total setting in sale/purchase register.
  3. Red and Green star marking at various screens to indicate compulsory and important entries.
  4. Auto optimisation of configuration data file.
  5. New POS 5x12 format in sale bill printing.

    (Use A4 Sized paper cut into half vertically to print in this format.)

  6. Printing of 9R Number in all Sale Bill printing formats.
  7. Correction in Bill Amount in Tax Return Form 52 Annexure A.
  8. Few other minor changes and improvements.
Ver. 4.0.8
  1. Use of Microsoft's ClearType Technology to improve display on LCD/LED monitors.

    (Effective on Windows Vista and higher versions only.)

  2. Correction in loading of expenses in Raise Sale Note.
  3. Correction in display of Representative Names in outstanding bills.
  4. Option to show Party wise grouped report in Sale Register and Purchase Register.
  5. Remember Me option in login screen, to remember the last user on the terminal.
  6. Forgot Password option in login screen, to recover your password by sending it on your registered mobile number and/or email address.

    (Go to User ID & Passwords option to register your mobile number and email address.)

  7. Repair installation option in Help menu, to repair all basic installation files.
  8. Improved period selection menu in reports.
Ver. 4.0.7
  1. Optimised for very high display resolutions.
  2. Post dated cheques and cleared cheques selection in Bank Book.
  3. PAN printing in Sale Bills (normal and medium formats only).
  4. Transporter Code and Bank Address feeding in Account Head.
  5. Option to hide Taxes columns in Sale Bill entry.
  6. TIN printing in Purchase Return Bill printing..
  7. Printing of Purchase Bills in small format.
  8. Added Agent Name and Commission Percentage feeding in Item Head.

    (Removed it from Sale Bill Info feeding, as was provided in the previous version 4.0.6)

  9. Agent Wise Sale report is generated as per the above feeding.
  10. Printing of all phone numbers in Address Labels.
  11. Increased space for address in Account Head.
  12. Account Balance printing option in Sale Bill printing.
  13. Printing of Hindi Item Names in POS Bill format.
  14. Shows totals of Sale Quantity and Gross Sale Amount in Raise Sale Note.
  15. Some other minor corrections and improvements.
Ver. 4.0.6
  1. Define Mandi Cess percentage in Item Head entry.
  2. Separate feeding of Mandi Cess in Sale Bill and its printing in all formats of Sale Bills.
  3. Mandi Amount shows Mandi Tax plus Mandi Cess in all concerning reports.
  4. Representative Code can be entered in Account Head.
  5. Search Account Heads by matching search key anywhere in the name.

    (Click /// button to enable/disable this mode)

  6. Spell Check and Thesaurus facility is available at almost all the necessary places.

    (Click abc icon at top right corner to open this feature)

  7. Corrections in Stock In Storage report.
  8. Single Account/All Account option in Representative Wise Sale Summary.
  9. In Tax Summary, option to divide Mandi amount as per feeding or as per ratio.
  10. Link to a Caller Id App, to recognise incoming phone calls. Click here for more details.
  11. Option to show Sale Return and Purchase Return also in Position of Stock report.
  12. Option to hide Item Details column in Representative Wise Bill to Bill Outstanding report.
  13. Shows count of unique forms used in Form Wise Purchase Summary.
  14. Bill Heading in POS Bill format now changes as per option.
  15. Feeding of Agent Name is available in Sale Bill Info.
  16. Agent Wise Sale Summary has been added.
Ver. 4.0.5
  1. Correction in the interest calculation in Sale Note (in case supplier rate is given in Sale Bill).
  2. Printing of Logo in Sale Notes.
  3. Selection Tabs are shown at the top line for all open windows. You can click on any of them to bring that window to the front, or click the arrowhead to close it.
  4. Added columns in Tax Summary.
  5. Correction in bag counting in Bags Weight in Sale Bill.
  6. Party Wise option in Rep. Wise Bill To Bill outstanding.
  7. Balance of account is shown while feeding Sale/Purchase Bills.
  8. Page Range selection is available if printing from report viewer.

    (The option should be enabled from Configuration)

  9. Option for Cash/Credit/Both bills in Sale Bill printing.
  10. Blank Cheque printing is now accepted.
  11. Lot No. and Storage selection option in Position Of Stock.
  12. Lot No. and Storage selection option in Stock Register.
  13. More Data insert options in SMS on events.
  14. Copy Data button in Generate E-Return files option, to directly copy and paste data into Excel files etc.
  15. Option to add Commodity Name column in Anncexure C in Generate E-Return files option.
  16. Printing of Lot No. is available for Small Format and POS Format sizes of Sale Bills.
  17. A Voucher Series indicator is printed in Small Format and POS Format sizes of Sale Bills.
  18. Renumbering of vouchers now automatically adjusts coverings in Bill And Payments.
  19. Form Wise sale and purchase summaries now show long Form Numbers.
  20. Option to hide cash/credit indicator in the printing of Sale Bills.
  21. Party & Item Wise Sale/Purchase Summaries now show item packing name column.
  22. Some other minor improvements.
Ver. 4.0.4
  1. Improvement in the generation of Cashbook, Daybook and Ledger reports.
  2. Improvement in the generation of Outstanding Sale Bill and Purchase Bill reports.
  3. Shows phone numbers in Account Heads' searching.
  4. Use of scroll bars in Cash, Bank and Journal Vouchers.
  5. No use of scroll bars on the Main Screen, for a neat look on computers running Windows 7 or 8 or 8.1 versions.
  6. Option to print total bag amount only once at the end of the Sale Bill (small size).
  7. Changed the sub heading Taxable Amount for non-taxable items in Sale Bill printing.
  8. Allows resizing of columns while making any column wise entry, like in bills or vouchers or stock transfer etc.

    (drag the separator between column headings with the mouse, and move left or right)

  9. Shows more details in About Fa option.
  10. Shows current balance of each account while entering Cash, Bank or Journal vouchers.
  11. Added a new POS format in Sale Bill printing, to print on continuous roll printers.
  12. Added a new POS format in Ledger printing, to print on continuous roll printers.
  13. Added options for generating Excel files for Tax Return Form 52 Annexure A and B.
  14. In User Rights for a user, selection of column is provided to enable/disable all options at once.
  15. Some minor corrections.
Ver. 4.0.3
  1. Improvement in the generation of Cashbook, Daybook and Ledger reports.
  2. Improvement in the generation of Outstanding Sale Bill and Purchase Bill reports.
  3. Shows phone numbers in the searching of Account Heads.
  4. Use of Scroll Bars in Cash, Bank and Journal Vouchers.
  5. No use of Scroll Bars on main screen, to give it a neat look on the computers running Windows 7 or Windows 8.
  6. Option to print Total Bag Amount only once at the end of the Sale Bill (Small Size).
  7. Changed the sub heading 'Taxable Value' for non-taxable items in Sale Bill printing.
Ver. 4.0.2
  1. Cash/Credit option in Item and Lot wise sale.
  2. Cash/Credit option in Head wise sale.
  3. Cash/Credit totals in Sale Register.
  4. Printing of receipts from vouchers with multiple entries.
  5. Printing of receipts in small format.
  6. Printing of Sale Bills for a selected party.
  7. Auto Backup of Company and Configuration Data.
  8. Auto feeding of consecutive cheque numbers on pressing repeat key in bank vouchers.

    (if you press repeat key on the first row of a new voucher, the cheque number will be calculated on the basis of any previous voucher of the same bank.)

  9. Auto feeding of cheque date (same as voucher date) on pressing repeat key in bank vouchers.
  10. Insert Row button is provided in Cash vouchers, Bank vouchers and Journal vouchers to insert a new entry between any two rows.
  11. Some minor corrections.
Ver. 4.0.1
  1. Option to view version history.
  2. Top margin and Left margin settings in Sale Bill printing.

    (You may use this facility to print medium or small sized bills without setting A5 or A6 as paper size in your printer driver.)

  3. Improvements in sending SMS procedure.
  4. Added an Auto Backup function to take automatic backups while working in and/or exiting the programme.

    (You can go to Data Maintenance and open Auto Mode tab and set the relevant options as per your need.)

  5. Changed heading of Purchase Bill to Purchase Invoice in Purchase Bill printing.
  6. Facility to print your company's logo on Sale Bill.

    (You can copy a small logo image file, by the name of logo.jpg, in to the package folder, and the same will be printed on the top left corner of the Sale Bill.)
Ver. 4.0.0
  1. Facility for Email.

    (You can now link any of your email account, on any web site, to this software, and send messages or attachments through it.)

  2. Sub total, showing the gross value of items before tax, in Sale Bill printing.
  3. Tax summary, showing total VAT and AT of all items, in Sale Bill printing.
  4. Re-organised option for Accessibility Rights settings.
  5. Option button to merge two representatives names into one while feeding Sale Bill.
Before Ver. 4.0.0
Some of the important changes before Ver. 4.0.0 are listed here -
  1. Quick Find feature.

    (You can quickly view and find your transactions, matching with any combination of given parameter, like date range, voucher type, voucher number, account head, narration and amount etc.)

  2. Facility to change your wallpaper to an image file, HTML file or a Web Site.
  3. Added an online panel to show current news and weather conditions of your place.
  4. Option to hide some companies from the Select Company list.
  5. Added State/Country name entry field in the Company Information.
  6. Added fields for entering PAN, Banker Name, Bank Account Number, Bank IFSC, Mobile Phone2 and State/Country etc. in Account Head feeding.
  7. Added fields for entering Commodity Code, Location, VAT% and Surcharge% in Item Group feeding.
  8. Added field for entering Filling in Item Head feeding.
  9. Option to feed separate representative names for each item while feeding Sale Bill.
  10. Option to short list only those items which are available in stock in Item Search window.
  11. Option to show/hide Bag Rate column in Sale Bill or Purchase Bill entry.
  12. Option to show/hide Decimal part in Bag column in Sale Bill or Purchase Bill entry.
  13. Option to show/hide Lot No. column in Bills and Vouchers entries.
  14. Option to allow saving of Tax Invoice without providing TIN.
  15. Added facility to print Cheques.

    (You can define and save Cheque printing layouts for any number of your bank accounts,and then print cheques while feeding bank payment vouchers or from direct menu option.)

  16. Export to SMS Recipients option in List of Contact Persons.
  17. Column for writing Challan No. in Date Wise Sale Summary.
  18. Print Packs option in Movement Of Stock.
  19. Added facility to print Ledger of Accounts for two consecutive years.

    (You can specify any date of the just previous financial year as the starting date, and the Ledger account will show all transactions including the last and the current year.)

  20. Added City Name and State Name selection in Collections And Payments.
  21. Facility to specify Discount A/c and Freight A/c for each item in Item Wise Trading Account.
  22. Added facility to print Annexures for two consecutive years.

    (You can specify any date of the just previous financial year as the starting date, and the Annexure will show balance of transactions including the last and the current year.)

  23. Option to print Annexure as Grouped or Summarised on Area Name.
  24. Facility to send SMS on events, like payments, receipts and billing.
  25. Corrected Capital and Small letter handling problem in Shorthand facility.
  26. Auto adjustment of window sizes as per your Screen Resolution settings.
  27. Facility to download (if needed) and run TeamViewer Quick Support.
  28. Facility to upload and/or download the backup of your data to/from our Internet Server or your own Internet Server.
  29. Facility to online update your FA installation through our 24/365 up Internet Server.
  30. Some other minor improvements and corrections.

NOTE: As the design and functionality of a software is subject to constant change and improvement, the updates listed here may not reflect some petty or quick changes made in the package without changing the version number.

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